Google Workspace (formerly G Suite) is a powerful platform used by businesses worldwide for email, collaboration, and productivity. At the heart of managing Google Workspace is the Admin Console — the control center where administrators manage users, security settings, devices, and more.
If you’re new to Google Workspace administration or want a refresher, this step-by-step guide will walk you through the essentials of using the Admin Console effectively.
What Is the Google Workspace Admin Console?
The Admin Console is a web-based dashboard that allows authorized admins to:
Manage users and groups
Configure security settings
Control apps and devices
Access reports and audits
Manage billing and subscriptions
It provides centralized control over your organization’s Google Workspace environment.
How to Access the Admin Console
Visit admin.google.com
Log in with your administrator account credentials (not your regular user login).
You’ll arrive at the dashboard with a menu of tools and options.
Key Sections of the Admin Console and What They Do
1. Users
Add, remove, and manage user accounts. You can reset passwords, assign roles, and control access.
2. Groups
Create and manage email groups or distribution lists for teams and departments.
3. Apps
Manage Google Workspace apps like Gmail, Drive, Calendar, and third-party apps connected to your domain.
4. Devices
Monitor and manage devices connected to your organization, including enforcing security policies on mobile phones and laptops.
5. Security
Configure critical security settings like two-factor authentication (2FA), password policies, and suspicious activity alerts.
6. Reports
Access usage reports, audit logs, and security insights to monitor how your organization uses Google Workspace.
7. Billing
View subscription details, add or remove licenses, and update payment information.
Step-by-Step: Common Tasks in the Admin Console
Add a New User
Navigate to Users
Click the “Add user” button
Enter the new user’s details and assign a role
Click Create to activate the account
Reset a User Password
Go to Users
Select the user account
Click “Reset password”
Enter a new password or send a reset link
Enable Two-Factor Authentication (2FA)
Open Security > Authentication
Select “2-step verification”
Enforce it for all users or specific groups for enhanced protection
Set Up Email Aliases or Groups
Go to Groups
Click “Create group” and follow the prompts to add members
Tips for Effective Google Workspace Administration
Regularly review user accounts and remove access for former employees
Enforce strong password policies and 2FA
Monitor audit logs for unusual activity
Schedule periodic security reviews and updates
