Setting Up Your Work Email On Your Mobile Device

Whether you’re heading to a client meeting in Hauppauge or responding to a case from your office in Ronkonkoma, being able to access your work email on your smartphone is essential. Setting it up is usually quick—but it needs to be done correctly, especially if your business handles sensitive or regulated data.

At ETS IT Solutions, we help businesses across Long Island stay connected and secure, and that includes getting their email working on all devices.

Here’s how to do it step-by-step.

What You’ll Need Before You Start

Make sure you have:

• Your email address and password

• The server information (e.g., mail.yourcompany.com or Microsoft/Google server addresses)

• Access to any 2FA (two-factor authentication) codes if enabled

• Admin approval or security settings (if enforced by your IT team)

If your company uses Microsoft 365, Google Workspace, or another business email platform, some settings may be pre-configured through a mobile device management system (MDM).

How to Set Up Work Email on iPhone (iOS)

1. Open Settings

Tap Settings > Mail > Accounts > Add Account.

2. Choose Your Email Provider

• If you use Microsoft 365, select Microsoft Exchange or Outlook.

• For Google Workspace, select Google.

• For custom domains or business emails, select Other and tap Add Mail Account.

3. Enter Your Credentials

• Input your name, email address, password, and a short description (like “Work Email”).

4. Configure Server Settings (If Needed)

If using the “Other” option, you may need to enter:

• Incoming Mail Server (IMAP or POP): e.g., mail.yourcompany.com

• Outgoing Mail Server (SMTP): e.g., smtp.yourcompany.com

• Your username and password for both

5. Save & Sync

Once the account is verified, choose what to sync (Mail, Contacts, Calendars) and tap Save.

How to Set Up Work Email on Android (Samsung, Pixel, etc.)

Note: Steps may vary slightly depending on your device and Android version.

1. Open Settings

Go to Settings > Accounts > Add Account > Email or Exchange.

2. Choose or Enter Your Email Type

Select Microsoft Exchange, Google, or Other.

3. Input Your Email Address and Password

Tap Manual Setup if automatic setup fails.

4. Enter Server Info (If Required)

Use your company’s IMAP/SMTP or Exchange server settings.

5. Adjust Sync Settings

Decide how often emails should sync, and whether to sync contacts and calendars.

Setting up your work email on your phone keeps your workflow moving no matter where you are. But don’t ignore security—especially if you’re dealing with client information or running a regulated business.

Need help or have questions about your setup? Contact ETS IT Solutions in Ronkonkoma today.